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Board Members in Attendance:

Katie Coats, Mary Ellen Bradshaw-Weisbuch, Bruce Johnson, Michael March, Martin Vogel, Kelly Larabee-Morlan, Eric Johnstone, Bill Jones

Welcome / Call to Order: 7:05PM (no quorum)

Mission Statement-Michael March

The mission of the Encanto-Palmcroft Historic Preservation Association is to promote the preservation of the historic Encanto-Palmcroft neighborhood and enhance the quality of life within and around the neighborhood.

Call for Neighborhood Concerns / Additional Agenda Items

None

Update From Phoenix Police

CAF - Julie Smith could not attend due to MLK police coverage. If any questions, email or phone your community action officer at julie.smith@phoenix.gov or
602 361-4501 / 602 312-7638

EPSC Update

Robert from Signal 88 reports that 17 alley lights have been replaced and 4 remain to be replaced. Any street light outages have been reported to Arizona Public Service (APS).

If there are any concerns or question regarding Encanto Security, please contact the Encanto-Palmcroft Security Corporation at EncantoSecurity@gmail.com or telephone: 602 345-1331.

Presentation and approval of Prior Meetings Minutes

Presentation of Treasurer’s Report & 2011 Budget

The treasurer is not present so there is no treasurer’s report.

Introductions of Committee Chairs and Reports

Roster Committee-Jay Murphy

Update requests were inserted into the January Newsletter. The neighborhood roster may be ready for distribution as early as the February Newsletter.

Outreach Committee / Friends

They are waiting for the finalization of the master plan for community park improvement from the city. Encanto Park is second in line for initial funding behind Margaret T. Hance Park in central Phoenix.

Local resident and landscape architect Steve Vollmer will be presenting his initial design for the Encanto Park Garden this month.

Welcome Committee - Katie Coates

She needs to meet with the former Welcome Committee coordinator, Sue Johnson, for a briefing on the specifics of the Welcome Committee coordinator.

Architecture Committee

Eric Johnstone

There is nothing major to report. The alley / curb-side garbage collection issue is still pending until a hearing that is scheduled for February 2011.

Trash / Treasures Committee – Chris Schilling

No Report

Social Committee

No Report (Position remains vacant)

E/P Triangle Committee – Steve Vollmer / Bruce Johnson

No Report

Annual Children’s First Academy School Picnic – Charlesa Feinstein

No Report

2011 Home Tour Committee – Ron Pick

The January Home Tour meeting went well, 11 homes are lined up for the Home Tour, with 4 more pending. They are aiming for 12 house on the tour. The date of the home tour is set for March 27, 2011. If anyone in interested in volunteering for the Home Tour, please send and e-mail to hometour@encantopalmcroft.org.

Blockwatch Grant Update – Michael March

The city did not post the proper form for the submission of the 2011 Block Watch Grant funding. As soon as the proper form is available the EPHPA will submit a grand request for 2011 funding. The 2011 grant will only be to cover the power for the existing block watch lights that have been installed. The grant request is due by February 3, 2011 and the grant will be completed by that time.

Block Captain – Cyndy Herrman

No Report

Old Business

Newsletter Editor Vacancy – Bruce Johnson

The newsletter editor position has been filled. Bruce Johnson will assume responsibility for the production of the EPHPA Newsletter.

City of Phoenix Dog Park Committee – Martin Vogel

At the last city meeting there were not enough members for a quorum. Encanto Park is not currently being considered as the primary location for a new downtown dog park. However, this may be re-addressed at future meetings.

The Encanto Citizens Organization should be queried regarding the organizations stance the on the dog park issue. Many residents see Encanto-Citizens and the EPHPA as one in the same organization and we should make sure that we are not working at cross purposes

A vote on the EPHPA Social Calendar for 2011

No Quorum present for a vote

New Business

EPHPA Stance On Variance / Zoning Issues

Some residents are concerned about the ongoing variance hearings on a resident’s carport in neighborhood which is holding up the pending sale of the property. Michael March indicated that the EPHPA supports the discussion but cannot take a stand on the issue.

The issue is raised regarding whether or not the EPHPA should take a stronger stance on the issue of neighbors or other neighborhood groups that exert an undo influence in blocking modifications to houses and neighborhood development in general?

The issue is raised regarding whether the EPHPA should be more proactive and take stronger stances concerning violations of neighborhood zoning laws that we know are occurring?

Michael March reiterates that in the past, the EPHPA has not taken stands on individual issues in the neighborhood and tried instead to focus on overall neighborhood issues that affect everyone.

Committee Chair - Vacancies

The Board Roster needs to be updated on the website with the individual terms for each member and their appointment dates. Bill Morlan will attempt to go back and update this information for the website.

Items to be considered for 02/2011

Newsletter – upgrades and changes

Bruce Johnson will circulate ideas and concepts for changes in the newsletter for the next EPHPA Board meeting.

Adjournment

Mary Ellen Moves to Adjourn 8:56pm

Kelly Second

Passed by Voice Vote

Draft Meeting Minutes

Board Members Present:

Kelly Larabee-Morlan, Ron Pick, Bev Harrman, Charlesa Feinstein, Bill Jones, Bruce Johnson, Michael March, Jim Rees, Diana Kem, Eric Johnstone, Martin Vogel, Lisa Farrar, Steve Vollmer

Call to order 7:05PM

Mission Statement – Mike March

The mission of the Encanto-Palmcroft Historic Preservation Association is to promote the preservation of the historic Encanto-Palmcroft neighborhood and enhance the quality of life within and around the neighborhood.

There are three points that Jay Murphy pointed regarding the Board Member elections held in November 2010. The Board did not follow the bi-law per Jay’s e-mail. Members of the neighborhood are eligible to vote on the budget and are allowed to present motions to the Board. This was not followed to the letter at the November meeting.

Call For Neighborhood Concerns / Agenda Items

None.

Update from Phoenix Police Department Community Action Officer

Officer Julie Smith (julie.smith@phoenix.gov) 602 361-4501 / 602 312-7638

Things look good in the neighborhood. She has received good neighborhood response regarding activity in the area. There was one burglary reported at 13^th Ave and Holly. On December 20, 2010, Salt River Project (SRP) reported that there was a neighbor whose gas line had been compromised and was leaking. When an officer made contact with the homeowner, one of the officers observed an artillery round at the location. The round was taken, but proved to be display only and non-functional.

Encanto Palmcroft Security Corporation (EPSC) Update

Scott is here representing Signal 88, who EPSC has hired to patrol the neighborhood. There were two instances where home alarms went off which turned out to be false alarms. There have been no reports of littering or dumpster divers. Overall, activity in the neighborhood has been pretty quiet. There is a newspaper driver in a white Nissan pickup that drives through the neighborhood in an erratic behavior. The alley lights that have been ordered are difficult to be replaced. Bill Morlan may be the person who should know how to replace these bulbs.

There has been a theft of the copper piping from the triangles for the second time in two years. If any neighbors see suspicious behavior report it to crime stop and also report any license plate numbers of suspicious vehicles in the area. License plates can be reported to the police and they will run the plates, but they cannot report back to the callers regarding the specifics of the plate. However this information in placed in their database for future reference

Any inquires regarding neighborhood security should be made to the EPSC phone number 602-345-1331 (non-emergency) or their email at Encantosecurity@gmail.com

Presentation to Prior Meetings Minutes

Meeting will be amended per recommendations from Jay Murphy and will be reposted and approved once they have been reviewed by the Board.

Treasurers Report:

The Board went over budget for the Halloween Party and Friends of Encanto Park fund raising event at the Encanto Park 75^th Anniversary event, which will need approval.

Kelly 1^st.

Lisa 2^nd.

Passed by voice vote

Introductions / Committee Chair

New Residence

Chad Christian

Nancy Sloan

Election Report

(no report)

Neighborhood Roster – Jay Murphy

Pending requests for new resident information will be sent out in the next few weeks.

Updates about various residents that are ‘dead’ (no longer living in the neighborhood), should be handled by realtors of the board. The Block Captain coordinator may not be able to verify the change in residence in the neighborhood.

Outreach – Kelly Larabee-Morlan

There was a very successful diamond jubilee event and kudos to Ron Pick for coordinating the party. In other news, the Arizona Tree Counsel will adopt the section of Encanto Park between the Valley Garden Center and the corner of McDowell and 15^th Ave. They will be changing the area into an arboretum and tree preservation sanctuary. Due to this adoption by the Counsel, that lane can no longer be sold or developed.

The Garden of Dreams is no longer slated for the track of land next to the Valley Garden Center and that parcel has now been adopted through the Adopt-A-Park program by a group of neighbors who are committed to upgrading and pruning the trees.

The Diamond Jubilee fund raiser did not make a profit for the Friends of Encanto Park (FOEP). Approximately $3000 was raised with expenses of over $4,000.

Welcome Committee

(no report)

Architecture Committee – Eric Johnstone

No new reports. The issues regarding the proposed transition to curb-side trash pickup are pending. The street light restoration projected is supposed to be started in the 3^rd week of January 2011.

Block Captain Report

(no report)

Trash to Treasures Report

This event is usually not done in years where the Encanto Home Tour has been scheduled.

Social Committee

To date, no social calendar has been created for 2011. The next event is January 8, 2011, which is the pole un-wrapping event. The social calendar needs will be created by e-mail and be voted on as an agenda item at the next meeting. We need a new chairperson to chair the committee.

E/P Triangle Committee – Steve Vollmer

The triangle plumbing has been refurbished and replaced since the recent vandalism. Grass still needs to be over seeded once the trees have shed all their leaves.

Annual School Picnic – Charlesa Feinstein

The Children’s First Academy School has been purchased by another party and half of the staff has been let go. Should we continue to sponsor a picnic for the Children’s First Academy or follow the staff from the original school and coordinate with them regarding another school picnic? Charlesa will follow up with the original school to see if they want to continue to work with the Board.

2011 Home Tour – Ron Pick

The Home Tour is scheduled for March 27, 2011. There will be a meeting on January 9, 2011 at 4pm (Sun) at Ron Pick’s house, if anyone is interested in helping out. There are still committee slots on the Home Tour Committee that need to be filled.

Old Business

Charitable Contributions

There is $3,000 in the budget that is slated for charitable contributions for next year. Based on past experience, should the Board develop a list of charitable contributions before or after the home tour?

Shortfall of Funds for FOEP

Diane motions to gifting $340.07, to FOEP to cover the overage for the Diamond Jubilee.

Diane 1st

Ron 2nd

Passed by voice vote, Martin dissenting.

Block Watch Grant

The Board has applied for a block watch grand three times pervious, this is the 3^rd grant approved. Previous grants have been used to fund motion lights, alley lights and Block Watch signage. Money is available from the remaining grant funds to power the alley lights for nine months to a year. For the next year, it is recommended that we apply for another grant just to pay for the power for the lights. We needed to find someone to spearhead the Block Watch Grant effort if we choose to apply for it. Mike Resse is willing to forward this effort.

Ron motions to apply for the grant.

Bev 2nds

Passed by voice vote.

Martin motions that the Board approve matching funds for the block watch grant in the amount of $3,000 to improve our chances for getting the grant.

Jim Rees 2^nd

Passed by voice vote.

Newsletter Vacancy

Ron has someone that is willing to attempt a truncated 20 page newsletter for the $500. Bruce, Ron and Mike will assist in the transition and training of the new newsletter editor.

City of Phoenix Dog Park Proposal

The city appointed a Dog Park Committee. Martin is on the Dog Park Committee, and there are eight proposed sites that are being reviewed. The current trend is to modify an existing city park to convert it into a dog park. The majority of the committee members appear to be favoring a location in Encanto Park.

New Business

EPHPA Board Openings

Nancy Sloan agrees to become a Board Member

Ron 1^st

Bev 2^nd

Passed by voice vote.

Committee Chair Vacancies

Social Committee –

Newsletter coordinator-

Items to be considered for 1/2011

Voting on the Calendar

Pappas Picnic

Newsletter Coordinator - Position

Adjournment

Bill-1st

Ron –2^nd

Passed by voice vote.

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